General tool and equipment rental management system

A wide spectrum of features to handle any rental

General rental has traditionally referred to the rental of things like drills and other tools, but we know better. You’ve been expanding your inventory to serve your market, and you need general tool and equipment rental management software that powers your rental contracts – from grinders to tables to skidsteers.

  • Automated cycle billing for long-term rentals
  • A multitude of rate schedules to maximize your profits
  • Work Order and Preventive Maintenance included
  • Easy to use billing and collections features
  • Dashboards to see your business from the 10,000' view

Software doesn’t solve problems. People do.

Client support in under two minutes

In the time it takes to brush your teeth, your helpful Account Manager will be ready to tackle the toughest questions. Just calling to catch up about their kids? We get those calls, too.

100+ user-driven improvements implemented every year

Shouldn’t software made for you be designed by you? We believe great software is never finished — especially when our clients’ needs are constantly changing.

User conference: to help you know exactly how to get the most out of our software

Alert’s User Group Summit is the first of its kind – and longest running – rental software user conference. Collaborations are born, ideas are nurtured, and relationships are strengthened.

Software that fits your needs

Alert SaaS

Best for:

For a small monthly fee and no upfront investment, Software-as-a-Service is a subscription that is perfect for startups. Suitable for general rental operations of just a few users, but with full functionality.

Includes:
  • User licenses: 1+
  • Location: 1
  • General Ledger: Includes GL integration, integrated credit card processing, and Document Center.
  • Support: Includes access to our Help Desk and Knowledgebase, as well as EasyVault backups.
  • Industry Suite: Full-featured general tool and equipment rental management suite for a modest monthly charge.
  • Hosted: Co-located on a secure server professionally monitored and maintained by Alert.

Starting at

$200 per month

Alert Fundamentals

Best for:

Those businesses who want to own a sophisticated rental management package, with basic functions for tool or equipment rental, for an introductory price. Suitable for small rental operations.

Includes:
  • User licenses: 2
  • Location: 1
  • General Ledger: Includes GL integration, integrated credit card processing, recurring cc billing, sales tax entities, and Document Center.
  • Support: Includes Summit Support for 1 quarter and Basecamp Support for the remainder of the year, along with a one-year subscription to EasyVault.
  • Server: Your server can live on your premises, or Alert can host it for a monthly fee.
  • Industry Suite: General tool and equipment rental management suite included.

Starting at

$8,600

Totally scalable

Alert Summit

Best for:

Complex multi-user and/or multi-location rental businesses who need a sophisticated system. Suitable for rental operations that have a need for a powerful rental management solution.

Includes:
  • User licenses: 4
  • Location: 1
  • General Ledger: Includes GL integration, integrated credit card processing, recurring cc billing, sales tax entities, Document Center, and Purchase Order with integration to QuickBooks.
  • Support: Summit support for 1 year, along with a one-year subscription to EasyVault.
  • Server: Your server can live on your premises, or Alert can host it for a monthly fee.
  • Industry Suite: General tool and equipment rental management suite included.

Starting at

$18,275

Custom pricing and configuration available

Integrations for all

We’re really, really, really good at writing rental software. These companies are great at what they do. 

Let’s work together to give you all the solutions you need.

Absolutely! Using parameters you set up, a work order can be generated when a certain condition is met. (Think exchanges or check-ins.)

Recurring credit card billing is a feature available to automate your cash flow during long term rentals.

Of course! Rates can be customized specific to an individual order or ticket and will stay with that ticket through the duration of the rental without having to modify the rate table of the item. Customer specific rates can be set up so that each time that customer is added to a ticket they get their negotiated rate.

Using Alert’s Document Center to send invoices along with statements is a simple way to eliminate follow-up phone calls, improve remittance times, and provide your customers with the proper documentation to get bills paid faster. Alert can put customized messages and show finance charges on statements as well. There are countless ways to improve cash flow built in to the system!

We'll help you pick your package

Just like your rentals aren’t one-size-fits-all, neither is Alert rental management software. We will happily work with you to customize your package to your exact specifications. And not only will we tailor your software, we’ll customize your demo.

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